Veriphy℠ LLC - TERMS OF USE

Subscription Use Agreement

IMPORTANT – READ CAREFULLY: THIS SUBSCRIPTION USE AGREEMENT (THE “AGREEMENT”) IS A LEGAL AGREEMENT BETWEEN YOU AND ANY COMPANY YOU REPRESENT (COLLECTIVELY, “YOU” AND “YOUR”) AND VERIPHY℠ LLC (“VERIPHY℠”).

THIS AGREEMENT APPLIES TO (1) ALL SUBSCRIPTIONS FOR VERIPHY HOSTED SOFTWARE AS A SERVICE (SAAS) SOLUTIONS (INCLUDING BUT NOT LIMITED TO WEB-BASED SALES AND MARKETING AUTOMATION SOFTWARE SOLUTIONS FOR BUSINESSES, MARKETERS AND ENTREPRENEURS) AND (2) ANY OTHER RELATED SERVICES THAT VERIPHY MAY PROVIDE TO YOU IN CONNECTION WITH SUCH SAAS SOLUTIONS.

PLEASE READ THE AGREEMENT CAREFULLY BEFORE CONTINUING YOUR SUBSCRIPTION REGISTRATION. BY CLICKING THE “I ACCEPT” BUTTON OR OTHERWISE ACCEPTING THIS AGREEMENT AS SET FORTH IN ANY ONLINE OR PRINTED ORDER FORM REFERENCING THIS AGREEMENT, YOU AND ANY COMPANY YOU REPRESENT AGREE TO FOLLOW AND BE BOUND BY THE TERMS AND CONDITIONS OF THIS AGREEMENT. IF YOU ARE AGREEING TO THIS AGREEMENT ON BEHALF OF YOUR COMPANY, YOU ARE REPRESENTING TO US THAT YOU HAVE THE AUTHORITY TO BIND YOUR COMPANY TO THIS AGREEMENT, AND THE TERM “YOU” SHALL REFER TO YOUR COMPANY. IF YOU DO NOT HAVE SUCH AUTHORITY, OR IF YOU DO NOT AGREE TO ALL TERMS AND CONDITIONS OF THIS AGREEMENT, YOU MUST CHOOSE THE “CANCEL” BUTTON AND YOU SHALL NOT BE PERMITTED TO USE THE VERIPHY SERVICE.

Article I. Definitions

For purposes of this Agreement, the definitions set forth below apply:

Authorization for Custodial Action” means any of Your employees, consultants or agents authorized to give instructions to your custodian for your plan.

Authorized User” means any of Your employees, consultants, contractors or agents authorized by Your administrator to access and use the VERIPHY Service on behalf of Your business, in each case subject to such person’s agreement to be bound by the terms of this Agreement.

Front End Code” means our user interface display and usability platform. This includes, but is not limited to, the layout, color scheme, HTML pages and source code, etc.

VERIPHY Materials” means any materials printed from the VERIPHY system, documentation, user guides or other similar materials provided by VERIPHY to You in connection with Your use of the VERIPHY Service.

VERIPHY Service” means any of the VERIPHY set of SaaS solutions that are developed, operated, and maintained by VERIPHY (and its third party service providers) and that are subscribed to through an VERIPHY branded or controlled website (or VERIPHY partner website) that includes a link to this Agreement. The definition of VERIPHY Service does not include any separate professional Services (as defined below) that may be purchased by You from VERIPHY.

Order Form” means any online or written subscription order form for the VERIPHY Service or for Services submitted by You either during an online subscription process or separately signed by You and submitted to VERIPHY, and any future purchase order or order form that makes reference to this Agreement.

Services” means any implementation, training or other professional services provided by VERIPHY to You pursuant to the terms of an Order Form.

Subscription Term” means the use term for the VERIPHY Service set forth on Your Order Form and any additional renewals of such term. The default term of service is one year (12 months).

Third Party Content” means the content, including software code, that an VERIPHY partner or other third party may bundle with the VERIPHY Service, for a specific market or niche offering.

Your Data” means registration information, information concerning Your Authorized Users and customers and contacts, business, marketing and financial information, and any similar data that You upload to the VERIPHY Service.

Your Plan” means the qualified retirement plan referenced by name and employer identification number in the subscription agreement.

Article II. Use Rights and Restrictions

2.1 Use Rights; Restrictions. Subject to the terms of this Agreement, VERIPHY grants to You during the Subscription Term the non-transferable (except as permitted below), non-exclusive right to permit Your Authorized Users to access and use the VERIPHY Service (and any VERIPHY Materials provided to You) to allow You to perform retirement plan analysis, analysis of plan performance and/or skill of investment professionals or a plan committee, value added to the {{Plan Name}} over time and other related business functions that the VERIPHY Service is designed to perform, subject to the following restrictions: (i) Your use of the VERIPHY Service may not be on behalf of third parties unless a separate agreement between You and VERIPHY permits use of the VERIPHY Service on behalf of Your clients (and in such case limited to use on behalf of clients for whom You have purchased access and use rights); (ii) except as expressly permitted herein or in a separate partner agreement between You and VERIPHY, You may not license, sell, rent, lease, transfer, assign, distribute, display, host, outsource otherwise commercially exploit or make the VERIPHY Service or the VERIPHY Materials available to any third party; (iii) You may not modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of the VERIPHY Service or VERIPHY Materials (provided that reverse engineering is prohibited only to the extent such prohibition is not contrary to applicable law), or access or use the VERIPHY Service or VERIPHY Materials in order to build a similar or competitive product or service; (iv) Your use of the VERIPHY Service (in terms of number of Authorized Users, maximum list sizes, monthly email limitations, etc.) shall conform with the restrictions set forth in the Order Form for the level of subscription purchased by You (VERIPHY may monitor Your compliance with these limits and if it detects overuse require that You upgrade to the appropriate higher subscription level); (v) Your use of the VERIPHY Service must not cause undue strain or stress on the VERIPHY network through excessive API calls or other non-standard use; and (v) Your use of the VERIPHY Service must comply with the separate VERIPHY Acceptable Use Policy posted on the VERIPHY website (www.VERIPHY.com) as updated by VERIPHY from time to time.

2.2 Technical Support. During the Subscription Term, You will be entitled at no extra charge to access online user guides, knowledge bases and self-help tools, and any additional standard technical support resources (collectively, “Technical Support”) for the VERIPHY Service offered by VERIPHY from time to time, the terms of conditions of which may be described and updated from time to time on the support or customer care sections of the relevant VERIPHY website (www.VERIPHYANALYTICS.com). VERIPHY reserves the right to modify the posted terms and conditions for Technical Support, at any time at its sole discretion.

2.3 Intellectual Property Rights. VERIPHY shall retain all right, title and interest (including all copyrights, patents, service marks, trademarks and other intellectual property rights) in and to the VERIPHY Service and VERIPHY Materials (including application development, business and technical methodologies, and implementation and business processes, used by VERIPHY to develop or provide the VERIPHY Service or VERIPHY Materials), and any and all updates, enhancements, customizations, revisions, modifications, future releases and any other changes relating to any of the foregoing. Except for the limited access and use rights granted pursuant to this Agreement, You do not acquire any interest in the VERIPHY Service or VERIPHY Materials. You agree that any suggestions, enhancement requests, feedback, recommendations or other information provided by You or any of Your Authorized Users relating to the VERIPHY Service or the VERIPHY Materials may be used by VERIPHY without restriction or obligation to You.

2.4 Additional Restrictions. You are expressly prohibited from using any Front End Code for any purpose outside of the intended design and implementation of Your authorized use of the VERIPHY Service. Any replication or use of any aspect of the Front End Code or other VERIPHY application or Services for any purpose designed or intended to compete with VERIPHY’s solutions is strictly prohibited.

2.5 Ownership of Your Data. As between You and VERIPHY, Your Data and any similar data provided to VERIPHY outside of the uploading process (either in hard copy or electronic format) is and shall remain Your property. To enable VERIPHY to provide You with the VERIPHY Service, and subject to the terms and conditions of this Agreement, You hereby grant to VERIPHY a non-exclusive right to use, copy, distribute and display Your Data solely in connection with VERIPHY’s operation of the VERIPHY Service on Your behalf. You, not VERIPHY, shall have sole responsibility for the accuracy, integrity, and reliability of Your Data, and VERIPHY will not be responsible or liable for the deletion, correction, destruction, damage, loss or failure to store any of Your Data. VERIPHY will protect any of Your Data provided to VERIPHY as confidential in accordance with Article IV below.

Article III. Fees

3.1 Fees. The fees for the VERIPHY Service and any additional Services (“Fees”) are set forth in the Order Form and are payable in advance, irrevocable and non-refundable except as set forth in the Order Form and this Agreement. You agree to provide VERIPHY with complete and accurate billing and contact information. Where payment by credit card is indicated in the Order Form, or You otherwise provide VERIPHY with credit card information, You authorize VERIPHY to bill such credit card (a) at the time that You order the VERIPHY Service or other Services set forth in the Order Form, (b) for any billing frequency otherwise established in the Order Form, and (c) at the time of any renewal, for the amount charged plus any applicable sales taxes for any renewed Subscription Term. If you choose to have {{Plan Name}} pay for the VERIPHY service, then You agree for VERIPHY to invoice the {{Plan Name}} on an annual basis in advance of the relevant billing period. If VERIPHY, in its discretion, permits You to make payment using a method other than a credit card or a plan payment, VERIPHY will invoice You at the time of the initial Order Form and thereafter on an annual basis in advance of the relevant billing period, and all such amounts invoiced will be due within ten (10) days of Your receipt of VERIPHY’s invoice. Late payments shall be subject to a service charge of one and one-half percent (1.5%) per month, or the maximum charge permitted by law, whichever is less.

3.2 Taxes. You shall pay all personal property, sales, use, value-added, withholding and similar taxes (other than taxes on VERIPHY’s net income) arising from the transactions described in this Agreement, even if such amounts are not listed on an Order Form. To the extent You are exempt from sales or other taxes, You agree to provide VERIPHY, upon request, with the appropriate exemption certificate.

3.3 Non-Payment; Other Suspension Rights. VERIPHY may terminate the VERIPHY Service if the billing or contact information provided by You is false or fraudulent. VERIPHY also reserves the right, in its discretion, to suspend Your access and/or use of the VERIPHY Service: (i) where any payment is due but unpaid and You have been requested but failed to promptly cure such payment failure; or (ii) in the event a dispute arises on Your account as to who at Your business has authority to act or manage Your account and VERIPHY is not promptly provided with written instructions from the interested parties associated with Your account that fully resolves the dispute. You acknowledge and agree that it a dispute arises as to management of Your account, then (i) if the listed owner of the account is a corporation, limited liability company or other registered entity, VERIPHY may rely on public records (to the extent available) concerning the appropriate authorized executives or managers of Your entity; or (ii) if the listed owner is a dba or sole proprietorship, or any other entity for which public records of control are not readily accessible online, VERIPHY may assume that the person or entity that has been making payments on Your account has the authority to manage the account. You agree that VERIPHY shall not be liable to You nor to any third party for any suspension of the VERIPHY Service resulting from Your non-payment of Fees or from a dispute as to the management rights to Your account.

Article IV. Confidentiality; Use of Names

4.1 Confidential Information. For purposes of this Agreement, confidential information shall include the business terms in the Order Form, Your Data, the VERIPHY Service and the VERIPHY Materials, and any information that is clearly identified in writing at the time of disclosure as confidential or that should be reasonably understood to be confidential by the receiving party given the nature of the information and the circumstances of its disclosure (“Confidential Information”). Each party agrees: (a) to receive and maintain in confidence all Confidential Information disclosed to it by the other party or by a third-party; (b) not to use the Confidential Information of the other party except to the extent necessary to perform its obligations or exercise rights hereunder; (c) to limit the internal dissemination of Confidential Information to those employees and contractors of the recipient who have a need to know and an obligation to protect it; and (d) to protect the confidentiality thereof in the same manner as it protects the confidentiality of similar information and data of its own (at all times exercising at least a reasonable degree of care in the protection of such Confidential Information). VERIPHY will restrict its employees’ access to Your Confidential Information to only those employees necessary to successfully provide the VERIPHY Service. VERIPHY may disclose Confidential Information on a need-to-know basis to its contractors who have executed written agreements requiring them to maintain such information in strict confidence and use it only to facilitate the performance of their services for VERIPHY in connection with the performance of this Agreement. Confidential Information shall not include information that: (1) is known publicly; (2) is generally known in the industry before disclosure; (3) has become known publicly, without fault of the recipient, subsequent to disclosure by the disclosing party; or (4) the recipient becomes aware of from a third party not bound by non-disclosure obligations to the disclosing party and with the lawful right to disclose such information to the recipient. This Section will not be construed to prohibit the disclosure of Confidential Information to the extent that such disclosure is required by law or order of a court or other governmental authority. The parties agree to give the other party prompt notice of the receipt of any subpoena or other similar request for such disclosure.

4.2 Credit Card Information. VERIPHY agrees that it will retain and store any provided credit card information only for the minimum amount of time required for business, legal and/or regulatory purposes, and will use standard industry practices to protect such information from unauthorized access, disclosure or use.

4.3 Use of Names in Marketing. You may use VERIPHY’s name and credentials in an appropriate and acceptable manner for Your standard marketing promotions, provided that You agree to cease or alter such use at VERIPHY’s request where such use is contrary to VERIPHY’s branding policies, could cause any brand confusion in the market or is otherwise objectionable to VERIPHY. Similarly, VERIPHY may use Your business name in an appropriate and acceptable manner for standard marketing promotions, provided that VERIPHY agrees to cease or alter such use at Your request where such use is contrary to Your branding policies, could cause any brand confusion in the market or is otherwise objectionable to You. Acceptable and standard marketing promotions include, but are not limited to: client listings, press releases, surveys, interviews, reputable business publications, television, and web site presentation and promotion, etc.

Article V. Term & Termination

5.1 Standard Term. Unless a different Term is specified in a signed Order Form between You and VERIPHY, the Initial Term of Your subscription to an VERIPHY Service will begin on the submission or execution of Your Order Form and shall continue on an annual basis until the subscription is terminated as provided for in this Article 5. The term of this Agreement will automatically terminate when all active Subscription Terms have been terminated.

5.2 Termination without Cause. Either party may terminate the Subscription Term to an VERIPHY Service by providing thirty (30) days’ prior written notice to the other party. VERIPHY’s termination rights are in addition to any suspension rights it may have under this Agreement or the incorporated Acceptable Use Policy.

5.3 Effect of Termination. Upon termination of the Subscription Term, all Fees then due and payable to VERIPHY must be paid in full. Contingent upon its receipt of all such Fees, VERIPHY will continue to make Your Data available for downloading through the termination date. In addition, for a period of thirty (30) days following termination, You may arrange for the downloading of Your Data by contacting VERIPHY. Following this (30) day grace period, VERIPHY may remove Your Data from the production environment for the VERIPHY Service. The provisions of this Agreement which by their nature are intended to survive expiration or termination shall survive, including but not limited to obligations concerning confidentiality, protection of intellectual property, indemnification and payment of unpaid Fees and expenses.

Article VI. Warranties/limitation of Liability/indemnity

6.1 Limited Warranties. VERIPHY warrants for a period of thirty (30) days following their delivery that all professional Services provided hereunder will be performed in a workmanlike manner, in conformity with the professional standards for comparable services in the industry. For any breach of this warranty timely reported by You, Your exclusive remedy shall be the re-performance of the deficient Services, and if VERIPHY is unable to re-perform the deficient Services as warranted, You shall be entitled to recover the portion of the Fees paid to VERIPHY for such deficient Services, and such refund shall be VERIPHY’s entire liability. You warrant that Your business shall, at all times, comply with, and shall remain solely responsible for compliance with, all applicable federal, state and local laws and regulations, as well as the VERIPHY Acceptable Use Policy, in connection with Your use of the VERIPHY Service, and You agree to indemnify and hold VERIPHY harmless from and against any third party or government claims, including all related damages, costs and expenses (including reasonable attorneys’ fees), that arise due to Your violation of law or breach of this warranty in Your use of the VERIPHY Service.

All third party hardware, including but not limited to card readers, and other products included or sold with the Services are provided solely according to the warranty and other terms specified by the manufacturer, who is solely responsible for service and support for its product. For service, support, or warranty assistance, you should contact the manufacturer directly.  VERIPHY MAKES NO WARRANTIES, EXPRESS OR IMPLIED, WITH RESPECT TO SUCH THIRD PARTY PRODUCTS, AND EXPRESSLY DISCLAIMS ANY WARRANTY OR CONDITION OF MERCHANTABILITY, NON-INFRINGEMENT, OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT WILL VERIPHY BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, OR COVER DAMAGES ARISING OUT OF YOUR USE OF OR INABILITY TO USE THIRD PARTY PRODUCTS OR ANY AMOUNT IN EXCESS OF THE AMOUNT PAID BY YOU FOR THE PRODUCT THAT GIVES RISE TO ANY CLAIM.

6.2 VERIPHY Not Responsible for Third Party Content. The VERIPHY Service may be bundled by third parties (including but not limited to VERIPHY marketing or content partners) with Third Party Content designed to facilitate use of the VERIPHY Service in certain market niches or to customize the VERIPHY Service for use by certain categories of target customers. To the extent that You either purchase the VERIPHY Service from such third parties or acquire the Third Party Content or configuration services from such third parties (even though you may purchase the core VERIPHY Service directly from VERIPHY), VERIPHY does not warrant in any manner and will not be responsible for such Third Party Content and You agree to look solely to the relevant third party provider (and not VERIPHY) if and to the extent that you have any complaints or issues relating to the Third Party Content or its interaction with an VERIPHY Service.

6.2 Warranty Disclaimers. EACH PARTY DISCLAIMS ALL OTHER WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, TITLE, UNINTERRUPTED SERVICE OR FITNESS FOR A PARTICULAR PURPOSE. YOU ACKNOWLEDGE THAT VERIPHY SPECIFICALLY DISCLAIMS ALL WARRANTIES RELATING TO THE VERIPHY SERVICE.

6.3 Limitation of Liability. IN NO EVENT WILL VERIPHY BE LIABLE TO YOU FOR ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING, BUT NOT LIMITED TO, LOSS OF DATA, LOSS OF BUSINESS OR OTHER LOSS ARISING OUT OF OR RESULTING FROM THIS AGREEMENT EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THE FOREGOING SHALL APPLY REGARDLESS OF WHETHER SUCH LIABILITY SOUNDS IN CONTRACT, NEGLIGENCE, TORT, STRICT LIABILITY OR ANY OTHER THEORY OF LEGAL LIABILITY. IN ADDITION, IN NO EVENT WILL VERIPHY’S CUMULATIVE LIABILITY UNDER THIS AGREEMENT EXCEED THE AMOUNT PAID BY YOU TO VERIPHY DURING THE SIX MONTH PERIOD PRECEDING THE ALLEGED LIABILITY EVENT.

Article VII. General Provisions

7.1 Notice. Notices regarding this Agreement to VERIPHY shall be in writing and sent by first class mail or overnight courier (if from within the United States), or international courier, addressed to VERIPHY, Attn. Contracts Administrator, 3350 Riverwood Parkway, Suite 1900, Atlanta, GA 30339. VERIPHY may give notice applicable to VERIPHY’s general customer base by means of a general notice on the VERIPHY Service portal, and notices specific to You by electronic mail to Your designated contact’s email address on record with VERIPHY, or by written communication sent by first class mail or overnight courier (if to an address within the United States), or international courier, to Your address on record in VERIPHY’s account information. All notices shall be deemed to have been given three (3) days after mailing or posting (if sent by first class mail), upon delivery in the case of courier, or twelve (12) hours after sending by confirmed facsimile, email or posting to the VERIPHY Service portal.

7.2 Assignment. You may not assign this Agreement without providing prior notice to and obtaining the consent of VERIPHY, which shall not be unreasonably denied provided Your account is in good standing. Any purported assignment in violation of this Section shall be void.

7.3 Integration; Modification. This Agreement and the information incorporated into this Agreement by written reference (including reference to information contained in a URL or referenced policy), together with any applicable Order Form, represent the parties’ entire understanding relating to the VERIPHY Service, the VERIPHY Materials and the Services, and supersede any prior or contemporaneous, conflicting or additional communications. The terms and conditions of this Agreement may only be amended by written agreement of the parties.

7.4 Governing Law; Arbitration. This Agreement shall be governed by the laws of the State of Georgia without giving effect to conflict of laws principles. Any and all disputes, controversies and claims arising out of or relating to this Agreement or concerning the respective rights or obligations of the parties hereto shall be settled and determined by arbitration before a panel of one (1) arbitrator in Cobb County, Georgia, pursuant to the Commercial Rules of the American Arbitration Association then in effect. Judgment upon the award rendered may be entered in any court having jurisdiction or application may be made to such court for a judicial acceptance of the award and an order of enforcement. The parties agree that the arbitrator shall have the power to award damages, injunctive relief and reasonable attorneys’ fees and expenses to the prevailing party.

7.5 Force Majeure. Except for Your obligation to pay Fees for the VERIPHY Service or other Services rendered, neither party will be responsible for failure of performance due to causes beyond its control. Such causes include (without limitation) accidents, acts of God, labor disputes, actions of any government agency, shortage of materials, acts of terrorism, or the stability or availability of the Internet or a portion thereof.

7.6 Export. You agree that U.S. export control laws and other applicable export and import laws govern Your use of the VERIPHY Service, including VERIPHY technology. You represent that You are neither a citizen of an embargoed country nor prohibited end user under applicable U.S. export or anti-terrorism laws, regulations and lists. You agree not to use or export, nor allow a third party to use or export, the VERIPHY Service or technology in any manner that would violate applicable law, including but not limited to applicable export and import control laws and regulations.

7.7 Severability. If any provision of this Agreement is determined to be illegal or unenforceable, that provision will be limited to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect.

7.8 Relationship of Parties. No joint venture, partnership, employment, or agency relationship exists between VERIPHY and You as a result of this Agreement or use of the VERIPHY Service.

7.9 Waiver. The failure of either party to enforce any right or provision in this Agreement shall not constitute a waiver of such right or provision unless acknowledged and agreed to by such party in writing.

7.10 Invalidity; Waivers. If any provision or portion of this Agreement is held invalid, illegal, void or unenforceable as it appears in this Agreement by reason of any rule of law, administrative or judicial provision or public policy, then such provision shall be construed as being enforceable to the extent such rule of law, administrative or judicial provision or public policy allows. All other provisions of this Agreement shall nevertheless remain in full force and effect. Neither of the parties shall be deemed to have waived any of its rights, powers or remedies hereunder unless the waiving party expresses such a waiver in writing.

7.11 Government End Use. If You are an agency or unit of the U.S. Government (“Government”), the VERIPHY Service is provided for ultimate Government use solely in accordance with the provisions of the Federal Acquisition Regulation (“FAR”) and supplements thereto, including the Department of Defense (“DoD”) FAR Supplement (“DFARS”, set forth in this Section. Government technical data and software rights related to the Services include only those rights customarily provided to the public as defined in this Agreement. This customary commercial license is provided in accordance with FAR §12.211 (Technical Data) and FAR §12.212 (Computer Software) and, for DoD transactions, DFARS § 252.227-7015 (Technical Data – Commercial Items) and DFARS § 252.227.7202-3 (Rights in Commercial Computer Software or Computer Software Documentation). If the Government has a need for rights not conveyed under these terms, it must negotiate with VERIPHY to determine if there are acceptable terms for transferring such rights, and a mutually acceptable written addendum specifically conveying such rights must be included in any applicable contract or agreement.

  • 3350 Riverwood Parkway
    Suite 1900
    Atlanta, GA 30339
  • Americas: +1 877 522 6575

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